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Administrative Position at Progressive Seminary–downtown Chicago–job opening


Meadville Lombard Theological School

Manager, Development and Alumni/ae Affairs

Meadville Lombard Theological School, located in the City of Chicago South Loop, is currently seeking a full-time Manager for the Development and Alumni/ae Affairs office.

Reporting to the offsite Senior Consultant for Development and Alumni/ae Affairs, the Manager has direct responsibility for carrying out the daily operations of the development office and is responsible for a wide range of confidential administrative, operational, and reporting tasks. The position carries substantial responsibility, requires a broad range of skills and the ability to exercise considerable judgment, initiative, discretion, and independence.

The Manager is a full time 12 month exempt position.  This is a hands-on, confidential administrative position providing support to the institutional advancement apparatus, serving as the department’s front-line contact and charged with creating an atmosphere of hospitality and welcome and ensuring the efficient running of the department by performing a range of day-to-day tasks including record keeping, research, arrangements, phone and e-mail contact with donors, trustees and alums, writing reports and filing.

The Manager reports directly to the Sr. Consultant for Development and Alumni/ae Affairs who works off site and works closely with the Business Office. Responsibilities of this position include but are not limited to:

  • Oversees the day to day operations of the office and its variety of functions
  • Processes donor gifts and prepares bank deposits
  • Performs donor gift entry
  • Prepares and mails receipts, thank you letters and annual donor tax letters
  • Takes responsibility for the accuracy and integrity of the donor and alumni/ae databases
  • Maintains confidential donor files
  • Conducts a monthly reconciliation of gifts received with the Business Office to ensure that financial records of both the Development Department and Business Office match.
  • Oversees production and mailing of annual winter and spring appeal mailings as well as annual holiday cards
  • Tracks fund agreements insuring on-time annual reports to funders as well as communications from students receiving financial aid to funders as appropriate.
  • Prepares monthly fundraising reports to the president and senior consultant
  • Prepares monthly progress reports on departmental strategies for the president and senior consultant
  • Works with the President’s Office to coordinate Alumni/ae Association gifts for graduates during the annual commencement weekend and is present to assist with various functions related to the weekend
  • Arranges rooms, meals and equipment for development and alumni/ae functions at the annual UUA General Assembly working  with the UUA General Assembly Planning Office
  • In consultation with the Senior Consultant, oversees the Development Office budgets and processes expenditure requests for the consultants
  • Works with the Vice President, Finance & Administration in connection with the annual audit of the financial records and internal control procedures within the development office.
  • Acts as liaison to Board of Trustees Development Team. Prepares agendas for phone and in-person meetings of the Team.
  • Acts as liaison to president and other officers of the Meadville Lombard Theological School Alumni/ae Association

Bachelor’s degree required; advanced degree preferred.  Minimum of three to five years of progressively responsible experience in a related administrative position, preferably in a higher education environment, or an equivalent combination of education and experience is required.

The ideal candidate will be a person with professional demeanor and presence, positive attitude, strong work ethic, outstanding attendance and punctuality, working knowledge of Microsoft Office software, fluency with internet applications and a willingness to learn new applications, strong English and grammar skills, excellent verbal communication and inter-personal skills and be a self-starter. The successful applicant will be well organized, have strong administrative, communication and organizational skills, and be able to multi-task and work effectively under pressure. This position requires someone who will exercise a high level of discretion; have the ability to deal with diverse groups of individuals and situations with a high degree of tact and good judgment. Ability to function as a team player in a fast-paced culture along with a sense of humor and a good deal of enthusiasm are essential.

Meadville Lombard Theological School is an Equal Opportunity Employer and values diversity in the work place.

The above statements are intended to describe the general nature and level of work being performed.  They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.

Interested applicants should submit

  • a cover letter,
  • resume and
  • professional references


Deborah Bieber, Vice President, Finance and Administration

Meadville Lombard Theological School

Incomplete applications will not be considered

Open until filled; apply by January 9, 2012 for assured consideration.

We thank all applicants in advance for their interest, however, only those candidates selected for an interview will be contacted.




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